Withdraw/Drop Policy

Initial Credit         Credit Recovery

Initial Credit        

VirtualSC (VSC) prides itself on student success. Therefore, our faculty and staff aim to design rigorous and engaging courses, provide quality instruction, and ensure that all students who start a course have the academic support they need to succeed. We recognize, however, that there are circumstances that may require a student to be removed from a course.

Student Responsibilities

Students should spend the first fourteen (14) days of a course making sure that they are comfortable with the technology of online learning and that they are capable of successfully mastering the content. Please note that when taking an online class, students are responsible for maintaining consistent and reliable computer access. Our courses are accessible from any computer with high-speed internet access; therefore, computer/internet problems will not be accepted as reasons for delays in meeting course deadlines. Students should develop contingency plans to deal with potential situations that would prevent them from accessing their courses (e.g., identifying alternate locations with internet access, using backup computers, etc.).

Only through continuous communication and consistent work can students be successful in an online course. Within each course, the instructor outlines the weekly minimum work requirements in the pacing guide. It is essential that students maintain regular contact with their instructors and submit assignments on time. If circumstances arise that prevent students from maintaining the appropriate pace in their courses, it is critical that they communicate with their instructors.

Initial Credit Course Withdrawal Policy

  1. Students who do not submit assignments in their courses within the first 14 calendar day period will be automatically removed from their courses for non-attendance.
    These students will be designated as “Withdrawn No Show.” Being removed from a course in this way does not negatively affect a student’s transcript or Grade Point Average (GPA).
  2. Students may request withdrawal from their virtual courses for any reason within the first 14 calendar days of their start dates without penalty to their transcripts or GPAs.  
    Students must request withdrawals through their sponsoring school counselor* or through the VSC Dashboard (OpenSIS).    The sponsoring school counselor will approve the student-submitted request or make the request on behalf of the student through the VirtualSC Student Information System (OpenSIS).  VirtualSC will process the withdrawal request as quickly as possible. Notification of the withdrawal can be viewed through the student’s schedule through the VSC Dashboard (OpenSIS).  Their VSC grade reports will record a grade of “Withdrawn No Grade” (WNG).
    * Note:  Home schooled students must request withdrawals via the VSC dashboard (OpenSIS). Upon receipt of the request, VirtualSC will contact parents for approval prior to processing the withdrawal.
  3. Students may only request withdrawal beyond the first 14 calendar days of their start date for extenuating circumstances.
    A student who has a documented medical illness or other extenuating circumstance should immediately contact his or her sponsoring school counselor, who will request the withdrawal within the VirtualSC Student Information System on behalf of the student, or the student may request a withdrawal through the VSC dashboard to be approved by their assigned School Counselor.  VirtualSC staff will follow up with the sponsoring school counselor regarding the reason for the withdrawal and request any necessary documentation to complete the withdrawal.  Withdrawals for students withdrawing from a course after the first fourteen calendar days with extenuating circumstances will not negatively affect a student’s transcript or grade point average (GPA).  Their VSC grade reports will record a grade of Withdrawn No Grade (WNG).

Reinstatement into an Initial Credit Course

  1. Only one reinstatement will be allowed per course per term.
  2. Students who have been withdrawn for any reason can be reinstated within 7 calendar days of the withdrawal date with a request for reinstatement from their sponsoring School Counselor.  After 7 calendar days from the date of the withdrawal the student will no longer be reinstated into a course for any reason and will need to re-enroll in the course in a future enrollment period. Students are allowed one reinstatement per course per term.
  3. Students who have been withdrawn by their sponsoring School Counselor may request reinstatement into a course by contacting their School Counselor directly, who will ask for the reinstatement on behalf of the student. School Counselors may request to have a student reinstated into any course within 7 calendar days of the student’s withdrawal from the course.  After 7 calendar days the student will no longer be reinstated into a course and will need to re-enroll in a future enrollment period.
  4. Reinstatements will not be permitted within three weeks of the final exam.

Withdrawals Due to Transfers

School Transfers: In-State

A student transferring from one school to another school within South Carolina while taking a VirtualSC course may continue taking the course provided the receiving school is willing to serve as the student’s sponsor. If the receiving school is unwilling to sponsor the student, the student will be issued a Withdrawn Passing or a Withdrawn Failing in accordance with the South Carolina Uniform Grading Policy:

Withdrawn Passing (WP)

  • The student will receive a “Withdrawn Passing” (WP) if he or she was passing the course at the time of the transfer.  The grade of WP will carry no Carnegie units and no quality points to be factored into the student’s GPA.

Withdrawn Failing (WF)

  • The student will receive a “Withdrawn Failing” (WF) if he or she was failing the course at the time of the transfer.  The grade of WF will be factored into the student’s GPA in accordance with the Uniform Grading Policy (UGP).

School Transfers: Out-of-State

A student must be enrolled in a South Carolina public, private or homeschool in order to receive credit for a VirtualSC course. A student transferring from a school in South Carolina to another school outside of South Carolina while taking a VirtualSC course will be issued a “Withdrawn Passing” or a “Withdrawn Failing” in accordance with the South Carolina Uniform Grading Policy:

Withdrawn Passing (WP)

  • The student will receive a “Withdrawn Passing” (WP) if he or she was passing the course at the time of the transfer.  The WP grade will carry no Carnegie units and no quality points to be factored into the student’s GPA.

Withdrawn Failing (WF)

  • The student will receive a “Withdrawn Failing” (WF) if he or she was failing the course at the time of the transfer. The grade of WF will be factored into the student’s GPA in accordance with the Uniform Grading Policy (UGP).

 

Credit Recovery

VirtualSC (VSC) prides itself on student success. Therefore, our faculty and staff aim to design rigorous and engaging courses, provide quality instruction, and ensure that all students who start a course have the academic support they need to succeed. We recognize, however, that there are circumstances that may require a student to be removed from a course.

Student Responsibilities

Students should spend the first fourteen days of a course making sure that they are comfortable with the technology of online learning and that they are capable of successfully mastering the content. Please note that when taking an online class, students are responsible for maintaining consistent and reliable computer access. Our courses are accessible from any computer with high-speed internet access; therefore, computer/internet problems will not be accepted as reasons for delays in meeting course deadlines. Students should develop contingency plans to deal with potential situations that would prevent them from accessing their courses (e.g., identifying alternate locations with internet access, using backup computers, etc.).

Only through continuous communication and consistent work can students be successful in an online course. Within each course, the instructor outlines the weekly minimum work requirements in the pacing guide. It is essential that students maintain regular contact with their instructors and submit assignments on time. If circumstances arise that prevent students from maintaining the appropriate pace in their courses, it is critical that they communicate with their instructors.

Credit Recovery Course Withdrawal Policy

  1. Students may request withdrawal from their credit recovery virtual courses through their sponsoring school counselors* or through the VSC Dashboard (OpenSIS), for any reason at any time without penalty to their transcripts or GPAs.
    These withdrawals will be recorded as “Withdrawn No Grade” (WNG). The sponsoring school counselor will approve the student-submitted request or make the request on behalf of the student through the VirtualSC Student Information System (OpenSIS). VirtualSC will process the withdrawal request as quickly as possible and notification of the drop can be viewed through the student’s schedule through the VSC Dashboard (OpenSIS).
    * Note: Homeschooled students must request withdrawals via the VSC dashboard (OpenSIS). Upon receipt of the request, VirtualSC will contact parents for approval prior to processing the withdrawal.

Reinstatement into a Credit Recovery Course

Students who have been automatically withdrawn due to inactivity for  fourteen days  will need to re-request the desired course through the VirtualSC Dashboard.
Students who have been withdrawn by their sponsoring school counselors may request reinstatement into a course by contacting their school counselors directly.  School counselors will request reinstatement on behalf of their students. School Counselors must request to have a student reinstated into a course within seven calendar days of the student’s withdrawal.  After seven calendar days, the student may no longer be reinstated into a course and will need to re-enroll in a future enrollment period through the VirtualSC Dashboard.

Note:  Credit Recovery courses are offered on a modified rolling enrollment basis and begin every Monday until the Credit Recovery Enrollment Period ends. Please review our Dates and Deadlines for more information on the Credit Recovery Enrollment Period.  A student may request enrollment into a credit recovery course at any time until the CR Enrollment Period ends.  Upon having the request approved by their sponsoring school counselors, they will be enrolled and can begin on the next available start date. There is no guarantee that previously completed coursework can be recovered, so the student may need to start the course from the beginning.